Finding Aid for Sousa Archives and Center for American Music Administrative Files, 1914-2024 | The Sousa Archives and Center for American Music

By Scott Schwartz, Kelly Carlson, Noah Lenstra, Lindsay Musil, Sandy Kroeker, Nolan Vallier

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Collection Overview

Title: Sousa Archives and Center for American Music Administrative Files, 1914-2024

ID: 35/2/43

Primary Creator: Sousa Archives and Center for American Music

Extent: 39.15 cubic feet

Arrangement:

The collection is organized in four series: Series 1) Correspondence; Series 2) Administrative Files; Series 3) Urbana-Champaign Local Music Preservation Initiative; and Series 4) Archon and Archives Space Development Files.

Series 1) is arranged alphabetically by correspondent. Series 2) is organized in six sub-series: Sub-series 1) Budget Files, Grant and Project Proposals, Staff and Committee Files, Reports, and Awards; Sub-series 2) Marketing, Conference Materials, and Research and Drafts of Articles; Sub-series 3) American Music Month and Public Engagment Files; Sub-series 4) Exhibit Captions and Labels; Sub-series 5) Collection Management Files and Closed Lead Files; and Sub-series 6) Instructional Materials and Processing Projects. Sub-series 1, 2, 5, and 6 are unarranged and Sub-series 3 and 4 are arranged chronologically. Series 3) is arranged chronologically. Series 4) is arranged chronologically.

Subjects: Bands, Music - United States, Popular Music--Illinois--Urbana-Champaign, Sousa, John Philip

Formats/Genres: Papers

Languages: English

Scope and Contents of the Materials

Consists of correspondence, research notes and papers, exhibit scripts, photographs, news clippings and brochures, NEH grant proposals and project reports, and administrative files documenting the creation and management of the Sousa Archives for Band Research between 1994 and 2003. In addition there are personal papers of Phyllis Danner documenting her tenure as the University Bands Librarian prior to her tenure as the archivist for the Sousa Archives. There are also photographic copies of Sousa documents, dating as early as 1902, that were sent to Danner for her research and exhibit projects.

This collection also includes correspondence, research notes and papers, exhibit scripts, photographs, news clippings and brochures, grant proposals and project reports, and administrative files documenting the management of the Sousa Archives and Center for American Research between 2004 and 2013. This includes a large amount related to outreach and public engagement. Of significant interest are the American Music Month files which include correspondence, research, and files related to the Congressional Proclamation of American Music Month, the Sousa Sesquicentennial celebration events, the Stradivari exhibit and events, the Lincoln Bicentennial grant, exhibits, and events, the James Bond 50th Anniversary exhibits and events, and the Urbana-Champaign Local Music Preservation Initiative's oral history interview transcriptions and audio clips.

Biographical Note

Established in 1994 as the Sousa Archives for Band Research (SABR) and renamed the Sousa Archives and Center for American Music (SACAM) in January 2004. The Center's mission supports and facilitates research, education, and public engagement by preserving and providing access to the documentary evidence of this country's music and fine arts heritage. Prior to 1994, the archives was referred to as the Sousa Library and Museum, and was managed by the University Bands. In 1994 responsibility for the care of the paper records was transferred to the University Library and in 2003 the responsibility for the preservation of the music instruments and artifacts was transferred to the Library. In 2004, the Center received a congressional proclaimation, declairing that the month of November would be designated as American Music Month. Since then, the Sousa Archives has celebrated this with an annual exhibition, featuring objects and paper records from within the Center's holdings.

Since 2007, the Sousa Archives has participated in and hosted concerts during local festivals including: Granny's Porch, the Urbana Sweetcorn Festival, the CU Folk and Roots Festival, the Boneyard Arts Festival, and the CU Pride Fest. Beginning in 2013, the Archives began a local music initiative, collecting oral history interviews and records from local musicians, record producers, and concert organizers.

The Sousa Archives has also contributed to national developments in archival collection management systems, assisting in the development of both Archon and Archives Space.

Subject/Index Terms

Bands
Music - United States
Popular Music--Illinois--Urbana-Champaign
Sousa, John Philip

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Additional records were added in June 20, 2005; December 1, 2014; October 4, 2019; February 6, 2024; and March 5, 2024.

Access Restrictions: None.

Acquisition Method: Records transferred to University Archives June 20, 2005.

Other Note: Pages

Box and Folder Listing

Browse by Series:

[Series 1: Correspondence, 1995-2024],
[Series 2: Administrative Files, ca. 1900-2024],
[Series 3: Urbana-Champaign Local Music Preservation Initiative, 2013-2022],
[Series 4: Archon and Archives Space Development Files],
[All]

Series 4: Archon and Archives Space Development Files

Consists of committee documents, correspondence, published articles, and public presentations on the use and implementation of the Archon and Archives Space collection management systems.

Sub-Series 1: Archon Development Files

Box 33

Folder 1: Archon Day Conference, May 22, 2017
Folder 2: Archon Day Meeting, 2018
Folder 3: Archon Replacement Working Group, 2018

Box 39

Folder 8: SAA 'Using Archon' Workshop, 2011

Box 43

Folder 1: Archon Demonstration - Smithsonian Institution Archives Council, Aug., 2006: 2 cds, emails, agenda, remarks.
Folder 2: Archon Project Programming Candidates, 2007-2008: Resumes of canddates, notes re: candidates.
Folder 3: Article - Archon: Facilitating Global Access to Collections in Small Archives, Scott Schwartz, ca. 2008: Speaker: Scott Schwartz. Authors: Scott Schwartz, Christopher Prom, Kyle Fox, Paul Sorenson.
Folder 4: Article - "Justices to Weigh Issue of Patenting Business Methods, N.Y. Times, June 2, 2009: Also, "Music Labels Cut Friendlier Deal With Start-Ups," N.Y. Times, May 28, 2009.
Folder 5: Article - "Ad Revenue on the Web? No Sure Bet," N.Y. Times, May 25, 2009
Folder 6: Award - Mellon Awrd for Technology Collaboration, 3rd Annual, 2008: Proposal documents, letter of congratulations.
Folder 7: Describing Archives: A Content Standard (DACS), Society of American Archivists, 2007: Publication. Key sections tabbed for reference.
Folder 8: Presentation - Brief Introduction to Archon 2.01, Oct. 11-13, 2007: Midwest Archives Conference Fall Symposium: Care, Preservation, and Access for Scrapbooks; Bloomfield Hills, MI.
Folder 9: Presentation - Archon: A Unified Information Storage & Retrieval System for Lone Archivists, Special Collections Librarians & Curators, Nov., 2007: Society of Georgia Archivists Annual Meeting, Columbus, GA.
Folder 10: Presentation - Archon: Building Better Roads to the Material Culture of Appalachia's Dynamic Past (1 of 2), Mar., 2008: Appalachian Studies Association, Annual Meeting, Huntington, WV. Presentation slides.
Folder 11: Presentation - Archon: Building Better Roads to the Material Culture of Appalachia's Dynamic Past (2 of 2), Mar., 2008: Conference proposal.
Folder 12: Presentation - RLG Programs, Archon, May, 2008: RKG Programs Metadata Tools Forum, Boston Public Library; Scott Schwartz, Tool presenter - Archon. Archon User Manual v. 2.1. Includes CD.
Folder 13: Presentation - Archon: Facilitating Global Access to Collections in Small Archives, Aug., 2008: Presenter: Scott Schwartz. Includes CD. Copy of slides and presenter's notes. World Library and Information Congress, Quebec, Canada.
Folder 14: Presentation - IFLA Conference (1 o 2), Aug., 2008: Drafts of paper.
Folder 15: Presentation - IFLA Conference (2 of 2), Aug., 2008
Folder 16: Seminar: Implementing DACS in ICMS: Using Archon (1 of 2), Sept., 2008
Folder 17: Seminar - Implementing DACS in ICMS: Using Archon (2 of 2), Sept., 2008: Handout - Implementing DACS in Integrated Content Management Systems: Using Archon; instructors: Chris Prom, Scott Schwartz. Largo, FL.
Folder 18: Seminar - "The Things We Keep: Incorporating Cultural Artifacts into Your Core Curriculum", Jan. 30, 2009: Scott Schwartz and Adriana Cuervo. Urbana School District #116, Winter Inservice Day.
Folder 19: Training Session - Carbondale, Jan., 2007: Includes CD. Draft of Archon Training Modules, notes.
Folder 20: Web Presentation, Royalty Payment for, ca. Mar., 2012
Folder 21: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Aug., 2009: Instructors: Kyle RImkus, Scott Schwartz, Austin, TX. Copies of slides with tabbed sections.
Folder 22: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Aug., 2010: Instructors: Kyle Rimkus, Scott Schwartz. Coral Gables, FL. Copies of lectures and exercises with tabbed exercises.
Folder 23: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon (1 of 2), May, 2011: Instructors: Christopher Prom, Scott Schwartz. Decorah, IA. Copies of lectures and exercises.
Folder 24: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon (2 of 2), May, 2011: Instructors: Christopher Prom, Scott Schwartz. Decorah, IA. Copies of lectures and exercises, with handwritten notes and tabbed exercises.
Folder 25: Workshop - Purdue University Archives and Special Collections Staff, june, 2012: Archon Training for staff.
Folder 26: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Mar., 2013: Half-Day Pre-Conference Workshop, State System of Pennsylvania Library Conference, Harrisburg, PA. Instructor: Scott Schwartz.
Folder 27: Workshop Proposal - Using the Archivists' Toolkit to Implement DACS-Informed Descriptions, Nov., 2007: Includes CD: SGA Archon Presentation

Box 45

Folder 5: AT- Archon Tech Meeting (1 of 2), June 2010
Folder 6: AT- Archon Tech Meeting (2 of 2), June 2010
Folder 7: Archon Project, 2009
Folder 8: Archon - SAA Training Session, 2009

Box 46

Folder 22: Presentation - Society of Southwest Archivists, May 20-23, 2009

Sub-Series 2: Archives Space Development Files

Box 17

Folder 26: Archive Space Gap Analysis, 2014

Box 23

Folder 1: Archives Space Public User Interface Project, 2014-2015

Box 33

Folder 4: ArchivesSpace Gap-Analysis 2, 2012-2019

Box 43

Folder 28: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (1 of 4), 2008-2011
Folder 29: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (2 of 4), 2008-2011

Box 44

Folder 1: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (3 of 4), 2008-2011
Folder 2: Amdrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (4 of 4), 2008-2011
Folder 3: Correspondence, Meetings (1 of 3), 2011-2014
Folder 4: Correspondence, Meetings (2 of 3), 2011-2014
Folder 5: Correspondence, Meetings (3 of 3), 2011-2014

Box 45

Folder 1: Financial Statements, 2007-2009
Folder 2: Gap Analysis, UIUC, Apr., 2015
Folder 3: Resumes of Outside Programmers, Developers, Consultants, ca. 2013
Folder 4: Taylor, Randy: Time Sheets, Mar.-Aug., 2013