The University of Illinois Archives is the repository for not only the non-current records of the University but also the personal papers of faculty and staff. In accord with provisions of the General Rules Concerning Organization and Procedure (Article VI, Section 4), the Archives preserves and makes these documents available to aid in research on the history of the institution and on the development of academic disciplines. The personal papers of faculty and staff provide a rich source for historical research. The following guidelines will assist faculty and staff in identifying those portions of their files that are appropriate for transfer to the Archives.
Note: All information formats (e.g., published, typescript, audio-visual, and electronic data, such as computer disks and files) are appropriate for consideration for transfer. For documents in formats requiring any form of machine intervention, such as videotapes, kinescopes, and all computer files, consideration should be given to transferring the equipment needed to access the documents or, preferably, converting the documents to a format accessible to the Archives' users. Early consultation with the Archivist is strongly encouraged for all such materials.
Material should be transferred in the order in which the faculty or staff member maintained them. A letter briefly identifying the material and describing the activity to which they relate should accompany the transfer.
Because files held by faculty and staff can contain official record copies of documents made or received in the conduct of University business, persons reviewing these files may also wish to consult the University Archives' Transfer Guidelines for Office Records of Campus Administrative and Academic Units.
This list is intended as a general guide. Because of broad variations in personal papers, it is advisable to consult with the Archivist to determine how your own files relate to these guidelines. Exceptions often are made after a review of the conditions under which the documents were generated and their potential usefulness. Please telephone the Archivist at (217) 333-0798.