Academic Affairs

A picture card of the class of 1887, circa 1887

At the university "to get an education," all students are admitted, enroll in courses, earn grades, accumulate credits, select majors and seek to graduate with an academic degree. Admission Jackets, 1868- 1920 (25/3/5, 209), contain undergraduate admission applications, correspondence, applications for graduate standing, grade reports, administrative material and transcripts. Academy Admissions Jackets, 1893-1910 (25/3/15, 8), list students admitted to the University's Preparatory School (1893-1905) and Academy (1901-10), including student information, test scores and transcripts. Student Records, 1958-68 (41/3/4, 158), contains transcripts showing personal data, high school class rank and admission units, college class schedules, photographs, and activities and interest sheets. The catalogs provide the largest continuous published record of academic offerings at the university. Catalogs, 1867-1991 (25/3/801, 6.3), contain lists of departments and courses, enrollment statistics academic requirements, financial information, and lists of students by name, class, field and home residence (1869-45). From 1908 to 1946, the catalogs contain statistical enrollment tabulations by class, sex and academic programs.

Recitation Schedules, 1876-92 (25/3/10, .2), consist of schedules for the winter, spring and fall terms. Time Tables, 1913-91 (25/3/804, 3.5), show time, place and instructor for course work for each department.

Class Lists, 1873-80 (25/3/9, .1) for history, economics and philosophy classes, show student names, grades, attendance, daily exercises, examination questions and class notes. Student Lists, 1894-1901 (41/2/16, .4), show name, address, mailing address, and parents' name and address. Study Lists, 1972-81 (25/3/11, .4), contain copies of student study lists, showing date, student's name and social security number, personal and academic information, and class schedules.

Only in recent years have students published their own catalog evaluations of courses. THE ADVISOR, 1968-71 (41/62/817, .3), contains annual course and teacher evaluations, showing course title, number, instructor's description, instructors, numerical ratings of courses, and discussion sessions and narrative comments on courses and instructors. WHOLE U CATALOG, 1973-75 (41/62/818, .3), published by students, contains course and teacher evaluations, showing course title, numbers, instructor's experience, course requirements and student rating percentages.

Grades have been recorded in books, and on cards. Student Record Books, 1868-1903 (25/3/3, .1), contain microfilmed page summaries of student academic records with biographical and academic data. Student Ledger Cards, 1899- 1969 (25/3/4, 12.3), contain microfilm copies of student academic records. Term Records, 1873-1911 (25/3/2, 4), contain annual alphabetical lists of students, courses, and grades. Grade Cards, 1967-75 (25/3/16, 1) show student name, semester, course, and grade.

Academic motivation and recognition produce a variety of records. The Honors Committee Bronze Tablet Record, 1925-35 (4/2/16, .1), contains a "Record of Senior Students Awarded Highest Scholarship Honors," and alphabetical lists of students given "Bronze Tablets." Probationary and Drop Lists, 1965-76 (41/3/17, .6), contain names, student numbers, curriculum numbers, academic status and grade point average of students on probation or being dropped from enrollment.

Publications of the Committee on Students' English Publications, 1928- 33, 1941-54 (4/2/823, .3), contain letters, communications, reports, stylebooks and standards relating to students needing assistance, English usage, proficiency testing, recommendations for graduation requirements, and results of placement tests. From 1918 to 1933 the committee sought to discover and correct students using unsatisfactory English. Reestablished in 1941, it provided regulations, proficiency examinations, remedial courses, and speech and writing clinics. The Committee's Office Files, 1940-69 (4/2/23, 17.6), contain correspondence with students relating to procedures, regulations and results of the qualifying examinations, student inquiries about special projects and examination performance, and reports on improvement of student English, requirements, rhetoric courses and foreign students.

Graduation ceremonies are documented by programs, photographs and procedural material. The Commencement Programs 1872-1990 (2/0/802 & 803, 4.6), contain commencement programs, announcements and invitations, pamphlets, tickets, and cards concerning commencement day attendance, caps and gowns, degree-conferring procedures, seating plan (1942), copies of commencement addresses, and luncheon programs. The Commencement Committee File, 1949- 85 (4/6/8, 4.3), contains correspondence, instructions and procedures, programs, lists of participants, clippings, seating plans and related documents concerning commencement and convocation exercises. Diploma File, 1852-1976 (25/3/18, .5), contains examples of diplomas awarded to graduating students (1875- 1969).

Three record series contain peer group and committee evaluations of instructors and qualitative evaluations of course offerings. The Excellence in Undergraduate Teaching Awards, 1967-79 (5/7/5, 2.0), includes summary listings of nominations and awards by academic year and documents in support of nominations, such as student evaluations and samples of course material. The Undergraduate Instructional Awards File, 1967-79 (5/7/6, 5), contains instructors' funded and denied project proposals, correspondence, and reports by departments. Council of Program Evaluation Action Reports, 1974-78 (24/1/830, .6), include task group studies of colleges and departments.

College & Departmental Records

Archives from the College of Liberal Arts and Sciences provide documentation on academic records, student requests and interviews to determine the opinions of successful students on their background, activities, instruction and plans. Student Folders, 1915-58 (15/1/15, 90), contain summary academic records folders showing majors and minors, graduation requirements and general education sequences. Student Correspondence, 1932-73 (15/1/16, 21), consists of the correspondence of assistant deans and chief clerk, relating to class absences, course and college drop notices, probation, military leaves of absence, eligibility for scholarships and advanced study, petitions for course and credit exemptions, deferments, proficiency examinations, credit transfers, and readmission and eligibility for admission. Correspondence prior to 1932 is filed in Record Series 15/1/1. Dean's List Interviews, 1934-38 (15/1/52, 1.3), contains reports of interviews with Dean's List students, showing name, age, high school and college grade-point average, as well as extra-curricular information, such as fraternity membership, religion, family background, vocational experiences, financial status, health and future plans. The folders include interview notes on each student's ideas on study methods, adjustment problems, and short essays by students giving their views on their achievements. The papers of English professor Stuart Sherman, 1903-26 (15/7/21, 4.6), include correspondence with former students.

Other Liberal Arts and Sciences archives include Mathematics Examination Questions File, 1909- (15/14/13, 13.7), containing exams filed for student reference showing course number, date, and questions. Political Science Undergraduate Honors Theses, 1976-88 (15/18/18, 3.3), were written to fulfill requirements for Bachelor of Arts degree with Honors; Psychology Department Student Handbooks, 1953-80 (15/19/809, .3 cubic feet), including sections on undergraduate curricula, degree requirements, doctoral programs, student evaluations, advisors, facilities, registration, financial aid, research study, theses, job opportunities and placement.

Many faculty papers contain instructors` course notes, syllabi, lecture notes, examinations, and records relating to contacts with students. The Coleman R. Griffith Papers, 1919-63 (5/1/21, 18.3), contain correspondence with students, student papers and theses, workbooks, course lecture notes, exam questions, and research project synopses. The Lyell J. Thomas Papers, 1908-66 (15/24/23, 3.3), include bibliographical data pertaining to Henry Ward's lectures on parasitology, lists of Ph. D. and M.S. degrees earned by students in the Zoology Department, a selection of course papers written by Thomas' students, and material relating to science clubs and the teaching of science.

International studies have become an important part of the university's academic offerings. Study Abroad File, 1968-78 (15/1/53, 4.0), includes correspondence and proposals about international exchange programs for foreign studies, including LAS 299 (Study Abroad), the Tehran Research Unit and the English language project (1971-80). International Studies General Correspondence, 1970-74 (24/2/49, 1), consists of letters and memoranda sent to students about International Studies.

Architecture classes have left a particularly complete record of student academic work. The Students Architectural Drawings File, 1870-72, 1880- 93 (12/2/18, 3.0 ), consists of student drawings in construction of graphic statics, roofs, and advanced graphics, as well as color plates of architectural designs by N. Clifford Ricker. Student Work, Construction and Building Photographs, 1908-13 (12/2/16, 1.0), contain nine volumes of student design drawings and photographs. The Inspection Trip File, 1910-51 (12/2/5, .3), consists of programs, itineraries, rules and regulations for architecture and architectural engineering students' annual inspection trips to Chicago. The Plym Fellowship File, 1910-49 (12/2/3, 3.6 ), contains rules and regulations, announcements, sketches and photographs and related material concerning the Francis J. Plym Fellowships awarded to graduates in architectural design. The file also includes reports of fellows about European architecture and customs. Architecture Student Studies, 1965-73, (RS 12/2/815, .3 cubic feet) contain reports by graduate and undergraduate students in architecture, including a design potential study of Columbus, Indiana (1965) and publications of the Graduate Design Studio on the Indianapolis Centrum (1968) and the Northern Illinois University Environmental Development Project (1973).

The College of Fine and Applied Arts faculty documented student life with Scrapbooks, 1929-59 (12/1/12, 2.4), which contain newspaper clippings, student awards and prizes, concerts and student recitals, obituaries, and scholarships. Music Scrapbooks, 1945-62 (12/5/809, 1.0), contain news clippings about students, concert reviews, and music activities at Illinois. The Walter M. Johnson Papers, 1944-77 (31/7/20, 9), include correspondence, files and reports relating to art extension courses. Visual Arts Extension Class File, 1962-68 (31/7/5, .3), contains correspondence, photographs, brochures, course descriptions, and enrollment statistics regarding classes and courses. City Planning Student Studies, 1962, 1974 (12/4/810, .1), contain studies by students.

Student academic work in the College of Education is recorded in Education Scrapbooks, 1942-49 (10/1/30, .4), which contain newspaper clippings relating to wartime military training courses, student activities and the College of Education. The Elementary Education Subject File, 1947-71 (10/5/1, .3) contains a list of students in correspondence courses, curriculum guides (1959-60), Black Curriculum file (1969), Division of General Studies information (1952), foreign language instruction project file (1959-63), and time tables (1965-69). Education Undergraduate Students Regulations File, 1904, 1959- (10/1/806, .1), concerns admission, scholastic and graduation requirements, student teaching, study programs, and withdrawals and honors. B. Othanel Smith Papers, 1937-69 (10/6/23, 10.2), include correspondence with students and administrators about curriculum development, teacher training, the M.A. degree program, critical thinking and courses.

Several collections contain sources on the academic work of physical education students. Annual Physical Education Inspection Trip Papers, 1948, 1958, 1964-1971 (16/3/808, .1), list the purpose of the trip, itinerary, and names of participating students. Women's Physical Education Photographs, 1877, 1911-21, 1935-48 (16/4/5, .4), contain photographs of May Fetes and class teams (1909-21), entries in stunt shows, and classes and teams in basketball, baseball, track, hockey, swimming and gymnastics prior to 1930, and classes in gymnastics, fencing, swimming, archery, dance, ice skating and hockey after 1930. Physical Education Undergraduate Student Guides and Handbooks, 1959, 65 (16/1/802, .1), concern admission-retention and graduation requirements for, summer session work, withdrawal from courses, professional activity courses, grading systems and honors. Physical Education Graduate Programs Announcements, ca. 1964-67 (16/1/801, .1), list admission requirements, features and activities, fees and expenses, fellowships and other financial aid, graduate degree programs in physical education, recreation, dance and the administration of intramural activities.

The University Archives holds very complete documentation for the Library School. Library Science Course Materials, 1893-1982 (18/1/15, 46), include course syllabi, lecture notes (1893-1920), and correspondence relating to LIS 300 (1972-80). Katherine Sharp's Library Science Notes, 1896-1912 (18/1/21, 1.3), describe library facilities of graduate schools, curricula, examinations, and includes newspaper clippings on library education. Report and Student Record, 1903 (18/1/808, .1), of the State Library School, includes course descriptions, lists of theses and bibliographies, statistical data on students, and biographical listings of students by classes. Library Science Inspection Trip Files, 1909-48 (18/1/9, 3.3), include correspondence about itineraries, schedules and travel, eating and hotel arrangements, student reports on visits, and newspaper clippings. Library Science Class Record Books, 1924-42 (18/1/14, .3), show dates, students, classes, assignments and grades. Library Student Personnel Records, 1953-68 (35/1/13, 2), include student employee record cards, and supervisors' evaluations. Library Science Student and Faculty Staff Directories, 1968-90 (18/1/824, .1), show student names. Library School Class Photograph Negatives File, 1920-29 (18/1/30, .3), contains of negatives of regular and summer session classes. Library Science Student Handbooks, 1965-80 (18/1/850, .1), include information on enrollment, requirements, courses, dissertations and examinations.

Agricultural students' academic work is recorded in books and files. The Student Enrollment Books, 1901-05 (8/15/5, .1) contain students' names and campus addresses and lists of courses in which they were enrolled. The Agricultural Students' & Advisors' Handbooks, 1947-90 (8/15/805, 1), outline student objectives and guidance principles for graduation requirements in each curriculum, describe the honors program and show job distributions and salaries of graduates in agriculture. The Agricultural Economics Subject File, 1922-72 (8/4/2, 39) contains correspondence, reports, minutes and publications about international agricultural student programs, graduate work, courses and curricula. The Agronomy Departmental Subject File, 1924-77 (8/6/2, 38.6), includes outlines for summer short courses, surveys and questionnaires completed by students.

Women's education at Illinois has undergone major changes in the past one hundred and twenty years. Home economics provides examples: Louisa A. Gregory's Notebooks, 1873-79 (2/1/4, .6), contain lecture notes on domestic science, ventilation, and food etiquette. The file contains manuscripts of addresses on such topics as "What Every Girl Should Know," "What Should We Teach Our Girls," and "Domestic Science at Illinois Industrial University," as well as notes on lectures attended by Mrs. Gregory. The Home Economics Subject File, 1898-1980 (8/11/5, 11.6), contains correspondence, reports, and memoranda relating to scholarships and honors programs, professional organizations, and the Home Economics Student Association. HANDBOOKS FOR HOME ECONOMICS STUDENTS 1923-64, (8/11/807, .3), issued to new students majoring in home economics, include sections on student organizations, student honors and awards, scholarship, programs of study and curricula sequences.

Veterinary medicine and commerce students' academic affairs are covered in publications. Veterinary Medicine Graduate Study Programs and Awards Announcements, ca. 1960-67 (17/1/802, .1), list courses, admission and graduation requirements, and financial information for graduates and undergraduates. The series includes commencement convocation programs (1974-90). Commerce Student Guides and Handbooks, 1944-70 (9/1/804, .1), concern admission, curricula, scholastic and graduation requirements and placement services.

Engineering students' activities are recorded in Inspection Trip Itineraries, 1908-57 (11/1/806), which contain itineraries for engineering seniors annual inspection trips to Chicago, Joliet, Elgin, Milwaukee, mining towns and other communities and include instructions, visit schedules, and lists of students. Engineering Open House & Student Engineering Exhibit Programs, 1920-1989 (11/1/805, .3), include announcements.

Graduate level work has become a major part of student life at Illinois. Dissertation Abstracts, 1903-53 (7/1/4, 18), consist of abstracts of theses of dissertations submitted by doctoral and master's degree candidates. The GRADUATE NEWSLETTER, 1967-1990 (7/1/819, .1) focuses on matters of special interest to graduate students. VADE MECUM, 1968-74 (41/62/815, .3), an informal guide to graduate life, includes sections on student housing, financial considerations, health services, entertainment and cultural activities, recreation, religious groups, the Graduate College, assistantships and foreign students. Student Administrative Correspondence, 1972-77 (7/1/8, .3), contains letters of recommendation, memoranda,and correspondence with graduate students about tuition and fee waivers, degree requirements, petitions, research grants, registration procedures, examinations, and emergency financial aid applications.

The Archives contains records relating to student life at the University's Chicago campus. Microfilmed Medical Center Student Record Books, 1885- 1936 (50/2/3, .3), show student's name, age, address, years of attendance, admission credentials, grades and attendance for each year, graduation data and remarks. Some years include lists and announcements of scholarships and medals awarded in each class, and official correspondence with students. Chicago Circle Catalogs, 1946-65 (60/2/801, .6), contain entrance requirements, fees, regulations, information on student services, financial assistance programs and awards, and descriptions of each college and its requirements.

Military training has long been a part of the curriculum at Illinois. Military Reports, 1881-1945 (27/3/3, .6) relate to the strength, instruction, supplies and proficiency of student military units, and schedules of instruction. Student Enrollment Records, 1957-70 (27/3/12, .4), list the names and file numbers of students disenrolled from the Army ROTC program (1957-69), names of those commissioned, and the names of Brigade Commanders (1959-74). Army R.O.T.C. Subject Files, 1969-74 (27/3/1, 1), include files on curriculum, enrollment, recruitment, disciplinary action, scholarships, commissions and the Flight Program. Scrapbooks, 1923-33, 1941-56 (27/3/8, 1), contain newspaper clippings relating to ROTC activities and to compulsory military training. Photograph Albums, ca. 1929 (27/3/7, .3), contain photographs of Army ROTC cavalry, infantry, artillery, signal corps, air corps and engineers, classes, and other ROTC activities. THE MILLINI, 1931-43, 1955-56 (27/3/806, .1), published by the Military Council for Military Day in May, contains messages, the Military Day program, awards lists, and items concerning ROTC affiliated organizations. FLIGHT LINES, 1964 (27/2/805, .1), contains articles and photographs relating to the Air Force ROTC program. THE FLYING FLAK, 1971- (27/2/806, .1), issued by Air Force ROTC Detachment 190, contains reports on enrollment, scholarships, Arnold Air Society, Angel Flight, athletic events, drill and trips.

Controversies involving military education have marked the university's history. The Military Revolt Review File, 1881 (2/2/8, .1), contains 1881 petitions from Arthur S. Robinson and three other members of the Classes of 1880 and 1885 for University recommendations for military commissions. The series includes disciplinary actions taken against students "engaged in open the spring of 1880." Military Disturbance Report, 1891 (2/2/10, .1), contains a manuscript special report by Regent Selim H. Peabody on faculty action concerning the case of William G. Miller, who had been removed from command of a company because of low grades. The Voluntary ROTC Program File, 1957-64 (27/3/5, .3), includes correspondence of the Committee on Military Training and the Committee to Study the ROTC Program at the University of Illinois relating to the conversion from compulsory to voluntary ROTC.

Military service in wars and veterans' education have been an important part of students' academic concerns. The Committee on the History of the Participation of the University in World War I File, 1915-23 (4/5/50, 20.6), consists of correspondence, publications reports, scrapbooks, photographs, clippings, index cards, transcripts and manuscript histories, School of Military Aeronautics records (1917-19), Students Army Training Corps records (1918-19), and card indexes of students. War Service Records, 1917-19 (41/2/17, 7.3), include War Service Directory forms, newspaper clippings, photographs, publications, albums, and correspondence with students about military service, war experiences, and university admissions. World War II Military Program File, 1941-43 (41/1/15, .3), concerns higher education and national defense during World War II, including newspaper articles showing the role of "Illini and the war." Army Specialized Training Program and Navy College Training Program Student Records, 1943-45 (41/3/7, 5.9), show students' name, date of registration, college and course, home address, previous college education, fraternity and religious affiliation and class schedule. The Gold Star Illini Book, 1947 (26/4/3, .8), shows personal and academic information on students and alumni who died during World War II. The Military Servicemen's Questionnaires File, 1944 (5/1/10, 3), consists of questionnaires returned by graduates and former students, showing the serviceman's rank, college, class and hours earned, and answers to questions on intent to return after the war, an accelerated study plan, courses of study, family living quarters, and how the University might improve its services. Military Servicemen's Letters, 1943-45 (12/5/815, .1), includes copies of letters from music students in the armed services. Veterans Office Student Files, 1966-77 (41/2/18, 22), includes correspondence, student information sheets, forms for enrollment and eligibility certification and course lists. Veterans Affairs Office Subject File, 1968-76 (41/2/38, 2), contains correspondence, budget requests and reports for veterans' programs.