Schedule - National Archives Conference for Fraternities and Sororities - July 15 - 17, 2010

Members of the Kappa Alpha Psi fraternity at University of Illinois in the study room, circa 1937
Thursday, July 15, 2010


Arrival (after 4:00 pm)
Dinner -- on your own -- there are several places within walking distance of the house.

Friday, July 16, 2010


Continental Breakfast: 8:00 - 9:00 AM   


Session 1: 9:00 – 12:00 PM


Introductions - Ellen Swain, Archivist for Student Life and Culture, University of Illinois Archives


Collection Management - Noraleen A. Young, CA, Past to Present


This lecture will cover collection policies, basic procedures and ethics for managing archival collections. Download Collection Management Slides (pdf)

Archives Bibliography (pdf)


Lunch: 12:00 PM – 1:30 PM


Session 2: 1:30 – 2:45 PM


An Introduction to Preservation for Small Archives - Jennifer Hain Teper, Conservation Librarian, University of Illinois Library

This lecture will introduce participants to the different types of materials found in archival collections, as well as provide background, how-to's, and pricing for several standard treatments to help preserve collections, including standard rehousing practices, encapsulation, deacidification, rebinding, using protective enclosures and conservation treatments. Download Presentation Slides (pdf)


Session 3: 3:15 – 5:00 PM


An Introduction to Scrapbooks - Jennifer Hain Teper, University of Illinois Library


This workshop will provide a brief introduction to the importance of historical scrapbooks and then delve into their specific structures and materials, their preservation challenges (of which there are many), and potential preservation options for their long-term storage and care. Download Presentation Slides (pdf)

Dinner: 6:00 PM - 7:00 PM


Session 4: 7:00 - 8:30 PM


Introductions - Ellen Swain, University of Illinois Archives


Stewart S. Howe Collection - Ellen Swain, University of Illinois Archives


A look at Stewart Howe's vision for a national fraternity/sorority archives at University of Illinois. The brief presentation will describe recent projects and a partnership with Sigma Alpha Epsilon to build the archives' national publications holdings.


Reflections on being a Fraternity Archivist - Two fraternity archivists, Robert McCully, Sigma Nu, and Mary Edith Arnold, Kappa Alpha Theta, share their experience in a fraternity archives with open discussion and a question and answer period.

The Fraternity Rush magazine published by the National Interfraternity Council, circa 1963
Saturday, July 17, 2010


Continental Breakfast: 8:00 - 9:00 AM   


Session 5: 9:00 – 10:00 AM

Formats: Photographs and Artifacts - Noraleen A. Young, CA, Past to Present


The session will provide an overview of these format needs and offer possible strategies for cataloging and managing them.

Download Presentation Slides (pdf)


Session 6: 10:00 – 12:00 PM


Digitizing Historical Records and Archives - Chris Prom, Assistant University Archivist, University of Illinois Archives


This workshop will discuss best practices for digitizing and providing on-line access to historical records, including photographs, publications, scrapbooks, correspondence, and other records.  Topics to be covered include "What should I Digitize?," "Planning an Effective Project,"  "Working with Partners," "The Mechanics of Digitization," and "Providing Effective Access" and will include time to discuss specific digitization questions raised by those in attendance. Download Presentation Slides (pdf)

Lunch: 12:00 PM – 1:15 PM


Session 7: 1:15 – 3:15 PM

Identifying, Preserving, and Providing Access to Born-Digital Records
- Chris Prom, University of Illinois Archives


How can you ensure that historically-valuable electronic records are still accessible 100 years from now?  This workshop will offer specific advice that will help you or your organization ensure that its history is accessible long into the future.  Specific topics to be covered include "Mitigating Threats to Electronic Records,"  "Managing for Long Term Access," and "Using Digital Preservation Software."  The workshop will include plenty of time for audience participation and a chance to address questions related to your organization's specific requirements. Download Presentation Slides (pdf)


Session 8: 3:15 – 5:00 PM

Next Steps -- "Back Home Plans" 
- Noraleen A. Young, CA, Past to Present and Ellen Swain, University of Illinois Archives


A time to reflect, share, and plan for the future. Download Notes (pdf)