Resources for Student Organizations
Transfer Guidelines for Student Organizations
Records commonly transferred to the Archives include:
- Constitutions, charters, and by-laws
- Minutes and reports of meetings and committees
- Membership lists
- Organizational histories
- Publications and publicity material: newsletters, brochures, event programs and booklets
- Officers' files: correspondence and memoranda (incoming and outgoing) and subject files concerning projects, activities, and functions
- Scrapbooks
- Audio-visuals: photographs, films, and video tapes
Items which generally should not be transferred to the Archives include:
- Duplicate and blank forms
- Detailed financial records, canceled checks, bank statements, and receipts
- Plaques and trophies
Please transfer material in the order in which it was maintained. A brief inventory identifying the types of records included should accompany the transfer.
