6/2/2 Guide to the Cash Books Cash Books

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This finding aid was encoding in EAD by Archon 3.21 from an SQL database source on March 28th, 2024. The collection description/finding aid is written in English
Guide to the Cash Books 1873/1897 University of Illinois Archives Overview of the Collection Cash Books 1873-1884; 1890-1897 6/2/2 University of Illinois at Urbana-Champaign. Division of Accounting 0.20 English University of Illinois Archives
19 Library 1408 W. Gregory Dr. Urbana, IL, URL: http://archives.library.illinois.edu Email: illiarch@illinois.edu Phone: (217) 333-0798 Fax: (217) 333-2868

Other Information:

0 Pages

Historical Note:

On September 12, 1905 the Board of Trustees divided the duties of the Business Manager into three positions: comptroller, chief clerk (general financial accountant), and purchasing agent.1 On December 28, 1908 the Board reiterated its decision to divide the duties of the Business Manager.2 In 1977, in addition to the University Chief Accountant, the comptroller's annual report indicated the creation of a chief accountant's position on both campuses.3 However, later annual comptroller reports do not indicate that this position is an office.4 Instead, it was a reporting position within the University Office of Financial Affairs.5 This Office's name was changed to the University Office of Business and Financial Affairs.6 This office reports to the Vice President for Business and Finance who is assigned, among other duties, general oversight of the business and financial affairs of the University.7 In 1986, the title of University Chief Accountant was changed to University Director of Accounting.8

1. Board of Trustees Transactions, 23rd Report, September 12, 1905, p. 258.

2. Board of Trustees Transactions, 25th Report, December 28, 1908, p. 66.

3. Report of the Comptroller for the year ending June 30, 1977, p.2.

4. Report of the Comptroller for the year ending June 30, 1978, p.2.

5. Student/Staff Directory, 1978-79, p. 34.

6. Report of the Comptroller for the year ending June 30, 1981, p.2.

7. Board of Trustees Transactions, 62nd Report, October 21, 1982, pp. 71-72 and November 18, 1982, p. 92.

8. Student/Staff Directory, 1986-87, p. 9.

Access Terms

This Collection is indexed under the following controlled access subject terms.

Genre/Form of Material: Papers Topical Term: Financial Statements
Administrative Information Accruals:

9/63

Arrangement of Materials:

Chronological

Scope and Contents

Cash books kept by Samuel W. Shattuck (Business Agent , 1873-94), and business manager, 1895-97, showing date, source or purpose, and amount of receipts and disbursements. Many entries also show warrant numbers and departmental accounts. Volume One contains a table listing collections by department and month, and totals for March, 1874 to March, 1875. Volumes Two and Three contain Shattuck's account with the University Treasurer for June 10, 1878 to September 10, 1884 and September 10, 1890 to August 6, 1897.