University of Illinois Archives: EAD and EBIND Technical Information

NEW! EAD 2002 Cookbook for NoteTab

Here is the New eadnotetab.exe self extracting zip file. (Here is the old version 1.0.) You can download it or install it from this location. This file will create a directory called "eadcb" on drive C of your computer. Before using it, read the instuctions to install and configure all components--see ReadMe in main directory to begin.

Please send comments on this beta version to Chris Prom. Comments received by January 15, 2001 will be evaluated for inclusion in the final distribution of this tool. Group your comments in the following areas:

  1. Bug reports.
  2. Suggested enhancements. (Include a description of the enchancement. If you are able, include clip code in the text of your email with a description of what it does.)
  3. Changes or enhancement to the documentation.

This site is under construction. Not all links work, and documentation is not yet complete.

This website reports on our attempt to develop a low-cost, high-efficiency workflow for the delivery of archival finding aids and associated digital documents. It was intended that the methods used in this project be compliant with metadata standards, easily transferrable to other institutions, and adoptable without technical expertise. In addition, the project emphasised a reliance on open source software and freeware. All of the tools used in this project are available under the appropriate heading and may be modified in any way desired for local use. A Powerpoint presentation describing this system is available here.

Questions should be directed to Assistant University Archivist Chris Prom. Support for this project was provided by a modest NEH Challenge Grant from the University of Illinois Library.

Text to EAD

The finding aids were encoded according to the rules of the EAD COOKBOOK by granduate students using the xml editor which is included with WordPerfect 9. A number of macros were developed to speed markup; the WordPerfect template which contains these macros is available for download here. It will need modifications for local use.

Detailed instructions on how to install the template and use the macros is included in the downloadable manual. (To save, right click the link and choose "Save target as").


For viewing on the web, the finding aids are transformed into HTML using a modified version (right click to download it) of the eadcbs3.xsl stylesheet provided with the EAD cookbook. The xml document and stylesheet are parsed through James Clark's XT applet to provide a static HTML frameset. Dublin Core metadata is provided through HTML meta tags in the frameset.

Files may be manually moved from the local computer to the web server, but "Clip" scripts and a batch file run through NoteTab Light automate the process considerably--this is covered in the Viewing section.


Documents are viewed using a modified version of the ebind script developed by Alvin Pollack at UC-Berkeley. There is some documentation on Ebind on their site. In order to use our version of Ebind, which has been modified for integration to the EAD cookbook and given some workflow enhancement, some modifications will needed for your local system.

In essence, the file takes a worksheet as input and spits out SGML. This SGML is then read on the server by the script to generate turn HTML pages on the fly. We mark-up the EAD document with DAO tags and generate the worksheet using the Ebind clip library developed for use inNotetab Light--my favorite piece of freeware around. Beyond this site, there is no documentation for this project at the moment, but it will be developed soon. You need the following things:


Coming Soon!