Second Workshop on Scientific Archives – Washington, D.C.

Registration is now open for the Second Workshop on Scientific Archives!

The Second Workshop on Scientific Archives seeks to bring together archivists, data curators, historians, scientists, engineers, and others to explore topics related to the contemporary archives of science and technology.

Dates: August 13 &14, 2018

Venue: Carnegie Institution for Science (1530 P St NW, Washington, DC 20005):

Organized by: Committee on the Contemporary Archives of Science and Technology (C-CAST) of the International Council on Archives/Section on University and Research Institution Archives (ICA/SUV)

Lunch will be provided as well as refreshments during breaks and at the reception.

More information and registration:

Preliminary Program:

August 13, 2018

 1:00-1:15 pm: Welcome and opening remarks

 1:15-2:30 pm: Session 1 – Scientific Archives/Scientific Data: Capturing the Process of Science

  • Jean Deken, SLAC National Accelerator Laboratory, “Scientific Data Management Plans in Theory and In Practice”
  • Steve Duckworth & Kate Thornhill, Oregon Health & Science University, “Small-Scale Archival Project and Data Management”
  • Juan Ilerbaig, University of Toronto, “Integrating Data and Records in Archiving Scientific Research”

 2:30-2:45 pm: Break

 2:45-4:00 pm: Session 2 – Science for the People: Documenting Applied Science at Land-Grant Universities in the United States (panel)

  • Todd Kosmerick, North Carolina State University
  • Lisa Vallen, University of California-Merced
  • James R. Stewart Jr., North Carolina Agricultural and Technical State University
  • Bradley J. Kuennen, Iowa State University

4:30-6:00 pm: Social hour, location TBD

August 14, 2018

 9:00-10:30 am: Session 3 – Appraising Scientific Archives

  • Polina Ilieva, University of California, San Francisco, “Science Online: Evaluating Appraisal, Usage, and Impact”
  • John Faundeen, U.S. Geological Survey, “Science and Technology Archives: The Art and Science of Conducting Appraisals”
  • Patrick Shea, Science History Institute, “Appraising Archives of the History of Science”

10:30-10:45 am: Coffee Break

 10:45 am-12:30 pm: Session 4 – Collaborations and Interdisciplinary Approaches to Scientific Archives

  • Yoanna Alexiou, Université libre de Bruxelles, “The Solvay Science Project: A Brief History of a Long-term Interdisciplinary Team Working Process”
  • Stephanie Vasko, Michigan State University, “Interdisciplinary Approaches to Scientific Archive Research: Integrating Perspectives from the Arts and Humanities”
  • Sarah Newhouse, Science History Institute, “Collaboration between Historians and Archivists in Making a Digital Archive: The Beckman Legacy Project”
  • Magalie Moysan & Margot Georges, Université d’Angers, “When French Archivists Speak about Researchers and their Archives: A Textual Analysis”

12:30-1:45 pm: Lunch

1:45-3:30 pm: Session 5 – Creating Access to Scientific Archives

  • Laura Outterside, European XFEL, “New Science, New Archives: Records Management at European XFEL”
  • Ana Margarida Dias da Silva et al., Universidade de Coimbra, “The Importance of the Botanic Archive in Contextualizing the Botanic Collections of the University of Coimbra”
  • Klaus Nippert, Karlsruhe Institute of Technology (KIT), KIT-Archives, “Tracing the Lost Sense – A Modular Approach to the Intellectual Recognition of Image Contents”
  • Christos Mais, Leiden University Centre for the Arts in Society, “Archival Bridge over Troubled Waters: Challenges in the Making of the Thessaloniki Port Authority Historical Archive”

 3:30-4:00 pm: Scientific Archives and the Arts

  • Christian Salewski, Alfred-Wegener-Institut Helmholtz Centre for Polar and Marine Research/ Archive for German Polar Research (AGPR), “The History of German Polar Research goes Theatre – The Project “Staging Files””

4:00-5:00 pm: Reception

Please email us with any questions: Melanie Mueller,, or Bethany Anderson,

ICA/SUV 2018 Annual International Conference in conjunction with XXIV Jornadas de la Conferencia de Archiveros de las Universidades Españolas

“What Value do Historical Records in University Archives Add to Universities?”

Salamanca (Spain), 3rd to 5th October 2018

It is with great pleasure that the Section for Research and University Archives (SUV) of the International Council on Archives (ICA) in conjunction with the Conferencia de las Archiveros Universitarios Españoles (CAU) invite you to attend their 2018 Annual International Conference.  This Conference caters to archivists and records practitioners working in academic institutions around the world. It focuses particularly on the use of historical documentation that academic institutions retain as an important part of the heritage and institutional memory of the university itself.  Meeting at the University of Salamanca at the time of its 800th anniversary, the 2018 ICA-SUV Conference-XXIV Jornadas CAU will bring together university archivists from very different countries and cultural traditions to reflect on their own work in relation to the historical documentation they manage.

There are seventeen exciting panels including over 50 papers on topics such as:

Deepening Institutional Identity through the University Archives

Developing a university archives through skill, perseverance, and spirit

The administrative and public confidence building even through improbable documents and artifacts

Enhancing Our Value: Indigenizing the University Archives

South African Universities and  community archives

Design for the curation of digital learning objects

The role of oral testimonies in university archives

Personal archives in Universities. A comparative look at different archiving

University Archives in India

Customization of the AtoM  software for digitalcCuration of heterogeneous collections

Importance of the reference archivist in online system design

Place-based instruction in archives

Blurring the lines: a holistic approach to university records and archives

For the full conference programme, please visit:


Call for Papers: Second Workshop on Scientific Archives


Biochemist monitoring
University of Illinois’ Amino Acid Analyzer.

Date: 13 & 14 August 2018

Venue: Carnegie Institution for Science, Washington, D.C.

Organized by: Committee on the Contemporary Archives of Science and Technology (C-CAST) of the International Council on Archives/Section on University and Research Institution Archives (ICA/SUV)

Proposals are now being accepted for the Second Workshop on Scientific Archives. The aim of the workshop is to explore topics in the area of the contemporary archives of science and technology.

Possible themes for papers include (but are not limited to):

  • Collaboration between scientists and archivists to best capture contemporary material
  • Appraisal of science and technology archives
  • Curating and making accessible science and technology archives to support both humanities research and scientific reuse
  • Describing specialist collections from a non-scientific perspective
  • Archives and scientific data management and usage
  • Public outreach and communication: who are scientific archives for?

The First Workshop on Scientific Archives was hosted by the European Molecular Biology Laboratory (EMBL) in Heidelberg (DE), 1-2 November 2016.

The organizing committee welcomes proposals from (but not limited to) archivists, historians, scientists, engineers, data specialists and curators.

Papers are to be 20 minutes. Please submit a 400-word abstract using the following form: by Thursday 29 March 2018.

Papers will be selected by the organizing committee by Friday 20 April 2018, at which point selected speakers will be notified. The full program will be published in early-May 2018.

A limited number of travel bursaries will be available for students, new professionals and international presenters. These will be distributed by the organizing committee. For more information, see: If you have any questions, please contact Melanie Mueller,, or Bethany Anderson,

We look forward to receiving your abstracts and seeing you in D.C. in August!

Organizing Committee:

Bethany Anderson, University of Illinois at Urbana-Champaign (USA)

Anne-Flore Laloë, European Molecular Biology Laboratory (Germany)

Melanie Mueller, American Institute of Physics (USA)

Jonathan Pledge, British Library (UK)

Ron Brashear, Science History Institute (USA)


Agenda: ICA-SUV Annual General Meeting 2017 – Riga, Latvia

The Annual General Meeting of the ICA-SUV will be held on Wednesday,  23rd August  2017 at the National Library of Latvia, Mūkusalas Iela 3 Riga (14:00 -15:30).

Please view details of the agenda below:

  1. Call to Order and Approval of the Agenda
  2. Approval of Minutes from the 8 September 2016, Seoul, Republic of Korea (see attached)
  3. Report of the Chair (William J. Maher)
  4. Secretary’s report/ Financial Statement (Heather Briston)
  5. 2017/2018 SUV Nominations & Elections: An Opportunity to Serve
  6. Committee and program reports
  7. Newsletter Committee
  8. Biography Committee
  9. Website and Blog
  10. Folklore Archives
  11. Committee on the Contemporary Archives of Science and Technology
  12. Forthcoming Meetings:
  13. SUV 2018 Conference: “Historical Records in University Archives, a Value Added” 3-5 October 2018, Salamanca, Spain.
  14. Member feedback, suggestions, comments, and questions
  15. Any Other Business

We invite you to join us!


ICA SUV 2017 Conference – Programme and Registration

The International Council on Archives Section on University and Research Institution Archives (ICA-SUV) will host its 2017 Conference at the National Library of Latvia. The Conference will be held on 21 – 27 August 2017. The theme of the Conference is, “CULTURAL HERITAGE MATERIALS–UNIVERSITY, RESEARCH AND FOLKLORE ARCHIVES IN THE 21ST CENTURY”. For further details on the venue location, registration and the programme, please view links below:

SUV launches new blog

The ICA-SUV Section Bureau launched a WordPress blog in January 2017 that is opened to its members and interested non-members. This new platform is intended to increase communication as well as promote and highlight activities being carried out within university and research institution archives around the globe. All contributions that meet the following criteria will be accepted. The blog may be viewed at

Blog Guidelines

Some suggested topics are:

  • Special archival events
  • Anniversaries and other archival milestones
  • Archives Awareness Month activities
  • International Archives Day activities
  • Special projects
  • Innovations and use of new technologies
  • Professional issues including archival theories and practice, ethics or social responsibility
  • Training and other initiatives

How long should the post be?

Posts could be 100-500 words or no more than two paragraphs in length.

Can an image be attached?

Because images can draw much greater attention to your post, we encourage you to consider adding an image to accompany your entry.  Images should be in JPEG format and in a resolution no lower than 150 and no higher than 300 dpi.

Where to submit my blog post and image?

All submissions should be forwarded to the SUV Blog Coordinator, Dr. Cherri-Ann Beckles (Barbados) via email as a Word document.

We look forward to hearing from you!

New Year’s Message – SUV Chair


Happy New Year!

The start of 2017 offers the opportunity to express the appreciation of
the Section Bureau of the ICA/SUV to all of the SUV members for your
ongoing support of our work.

For the coming year, we have already have exciting things planned for you.
The programme themes for the late August SUV Conference in Riga, Latvia
has already been announced and the call for proposals is waiting for your
responses (see

Meanwhile, a few weeks ago we received word that the ICA Programme
Commission has  awarded funding to hold a mid-year future strategic
planning meeting.  Sometime in mid-February, we will convene to talk about
how best to guarantee SUV’s future, expand its leadership, and consider
how SUV can be productively involved in ICA’s Africa Programme.

Over the coming year we will also shape plans for the theme of SUV’s 2018
conference in Salamanca, Spain.

With all of this happening, please stay tuned.  As always, do not hesitate
to e-mail or post queries via our listserv, blog, or LinkedIn connections.

In closing, I would like to offer my hopes that 2017 will be a wonderful
and productive year for your archives and for you personally.

William J. Maher
International Council on Archives Section on University and Research
Institution Archives (ICA/SUV)

ICA-SUV Conference 2017, Riga, Latvia


The ICA Section on University and Research Institution Archives (SUV) is pleased to announce that its 2017 Conference will be in Riga, Latvia from 21 – 27 August. The theme of the Conference is ‘CULTURAL HERITAGE MATERIALS-UNIVERSITY, RESEARCH AND FOLKLORE ARCHIVES IN THE 21ST CENTURY’.
This year’s conference theme builds from our recent affiliation with folklore archivists while staying connected to methodological developments in the archival profession.

The Conference programme will address the following themes – (1) Cultural Heritage: Foundations and Definitions (2) Born Digital Materials: Appraisal and Processing for Small Archives (3) Description and Use of Archives – Records in Context (RIC) Standard and (4) Respectful Stewardship and Engagement with Creator Communities.
Abstracts and panel session proposals should be submitted to the ICA-SUV 2017 Conference Scientific Committee via email to: by JANUARY 15, 2017.

More information at: