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Oak Street

Preparing Boxes for Oak Street Transfer
Requesting a Transfer from Oak Street – See staff documentation at G:\Archives\Ahxasst\ADM\Oak Street\Requesting Records from Oak Street.wpd
Tracking Template for Oak Street Transfers

File Naming Conventions

For entire folder of textual materials to one multi-page PDF:
“xxyyzzz_aaa_bbb_Short_Folder_Title_yyyy-yyyy” where

  • xxyyzzz = three part series identifier
  • aaa=box number
  • bbb=folder number
  • each file is placed within a directory titled ‘box_aaa’
For single or multi-page document of textual materials to PDF:
“xxyyzzz_aaa_bbb_ccc_Short_Item_Title_yyyy-yyyy” where

  • xxyyzzz = three part series identifier
  • aaa=box number
  • bbb=folder number
  • ccc=item number (counting from front of physical folder; each stapled or clipped group of papers is one ‘item’)
  • each file is placed within a directory titled “folder_bbb,” which is itself in a directory titled ‘box_aaa’