- All files located on a CD-ROM should be copied into appropriate record series unprocessed Electronic Records Folder in \\lib-archives-fs.ad.uillinois.edu\UniversityArchives\archives\electronic records repository\UA.
- All files located on a DVD-R/W need to be ripped from the DVD.
- Audio files must be ripped using Exact Audio Copy (see Extracting CDs Using Exact Audio Copy)
- Video files must be ripped using Handbrake (see Extracting Video Records Using Handbrake).
- Once files are ripped using CDex or Handbrake, place into the unprocessed Electronic Records folder. Follow the instructions for generating preservation metadata (see Generating Preservation Metadata).
- Copy all transferred and ripped data into the Preservation Folder.
- Made sure to label each physical CD and/or DVD so they correspond to the files located in the Electronic Records Repository. Also, make a note in the finding aid to indicate the item has been digitized.