Finding information in the archives can sometimes feel like an expedition through time – a scavenger hunt in countless records to find the holy grail document that you’re looking for, sifting through ancient ruins and dusty boxes for the one scrap of information that will definitively answer your research question. On occasion, this digging will turn up the exact information you were looking for. Other times, you must answer your questions to the best of the ability of the extant sources, and results are not always as conclusive as we would like them to be.
Sometimes, you come across an item that raises far more questions than it answers. For me, this serendipitous moment occurred while browsing the Neil L. Block Papers (RS 35/3/418). This item, found within a folder inconspicuously labelled “Ancient Egypt – Notes On,” is a 12-page document, handwritten in a purple cursive script on lined, 3-hole punched paper. The first page contains a brief abstract about the Pharaoh Tutankhamen: his life, his reign, the discovery of his tomb, and the grave goods found within. The following 11 pages appear to record a question-and-answer session in which the responder describes exactly where and how to find a (presumably still lost) Egyptian tomb. The 67 questions in the document are addressed to “Ouija,” and the entity responding makes references to the use of a board. Mention of a medium implies that, much like the séances conducted as part of Edwin Peebles’ research (RS 35/2/50), this conversation could have been facilitated through the use of a medium as well. The questions in the document sought to clarify the location of a tomb and how to find it, but the answers are cryptic and sometimes contradictory.
Archives staff member Sammi Merritt is leaving for a new position as Electronic Resources and Repository Librarian for the Alaska Resources Library and Information Services (ARLIS ). Sammi has contributed to the University of Illinois Archives in innumerable ways, especially as a part of the Archives reference team and answering numerous reference inquiries (check out one such inquiry to which Sammi responded in this great post Why can’t I find archival material on Google?).
We interviewed Sammi about her experiences working in the Archives and about her new role. We will greatly miss her and wish her the best in her new adventure!
How did you “end up” at the University of Illinois Archives? Tell us about your background.
My path to the Archives was not always straightforward, but so far, I’ve been pleased with my trajectory. Initially an art student in college, I stepped away after earning my AA and got a certificate in web development from a technical school. After a couple years of web development work, I decided to return to college to finish my BA degree. I earned my BA in History at Florida Gulf Coast University with minors in Medieval Studies and Art History, with the goal of eventually working in a field where I could work with medieval manuscripts and artifacts, conducting research on a daily basis.
During my studies, I learned about careers in archives through two encounters. In my final summer as an undergrad, I attended a field school for Conservation of Historic Book Bindings in San Gemini, Italy, where I hoped to get hands-on experience working with historic books (especially medieval ones). In this course, I met many students who were already working towards an MLIS degree (or planning on it). I also learned that an MLIS could be a viable path towards a career in cultural heritage and was encouraged by my classmates to look into this route, given my passion for documentary evidence as a whole. In the following semester, I had the opportunity to intern at a local history museum, processing a collection of ephemera in their archives. The tangible connection between the documents in my hands and the local past was a powerful experience which made me feel much more connected to the history around me. This is where I started to understand the impact that archives and local history can have on a community, and where I decided I would pursue the MLIS route for my career.
I attended the University of Illinois, Urbana-Champaign to earn my MS in Library and Information Science alongside an MA in History, continuing to focus my studies on medieval history, but also on archives, museums, and special collections more broadly. During my time as a graduate student, I had the amazing opportunity to work as a graduate assistant at the University Archives, where I spent most of my time processing physical material until the pandemic struck. Amidst the pandemic, I helped with reference, built some digital tools to facilitate administrative tasks online, and worked on remote processing projects.
Once I graduated with my master’s degrees, I applied for the position that I am in now, as part of the reference team at the University Archives. Working more closely with the many researchers who contact us daily, I’ve learned a great deal about how archives operate and how people tend to use or encounter archives, which have in turned informed my reference outlooks and strategies.
What did you do in the Archives? Describe a typical day.
As part of the reference team at the University Archives’ Main Library location, my main job is to provide access to the material in our holdings. Most days, this means that I receive and respond to inquiries from our researchers – ranging from scheduling visits and retrieving boxes, to leading instruction sessions for classes visiting the Archives, to performing in-depth research to answer questions sent in remotely.
While people from all professions and walks of life find themselves using archives on occasion, the searching strategies and background knowledge needed to effectively find your way through archival material tend to be quite specialized. Having someone like me (and my other reference colleagues) at the ready to guide researchers through the searching and retrieval process, as well as offer helpful suggestions for where to begin (or continue) your research, can make the difference between a successful or an unsuccessful research trip. For this reason I’ve taken this role as a facilitator quite seriously.
At the same time, I am also a historian at heart, and I can’t help but get entangled in the web of a research question when a juicy one comes along. When time permits, I also conduct my own research into some of the burning questions that arise from looking through our holdings, and write up blog posts with my findings.
What is one of your most interesting/strange/fun research questions?
It would be quite difficult for me to pick just one question as my favorite/most interesting/most strange research question I have received; we get many questions every week, and there’s at least one that catches my interest almost every day.
The questions that stick with me the most, however, are the ones that are left unanswered. I recall one question about a massive collection of papyrus fragments which used to be held at the university, called the American Center of the International Photographic Archives of Papyri. The researcher wanted to know what records we had of the Center’s existence, and I was only able to find some tangential references to the project scattered throughout the Archives; no conclusive answers to any of the who, what, when, why, how questions that I would have liked to find. Another one that haunts me is a question about the fate of the Artist’s Studio “Peep Show” models created by Lorado Taft. The Archives has records of these in Taft’s papers, and I was able to find that they were eventually transferred to the World Heritage Museum on campus, but the Museum had no records of them when the researcher followed up.
I also have a bit of a penchant for finding documentary evidence to back up (or discount) local legends – I had a great time researching the question of the legendary bulldozer beneath the Memorial Stadium (spoiler alert: there isn’t one), and I’ve recently addressed a long-burning question of my own about whether the legend of the ghost in the English Building had any basis in reality.
On behalf of our researchers, I’ve investigated topics such as the cause of death of Avery Brundage, the age and origin of the trees on campus, the provenance of a dubiously-recorded donation of records and books about prisons from the early-twentieth century, the origin of the flea-flicker football play, genealogical inquiries about far-removed family members, the history of the telephone on campus, and much, much more. The uniqueness of each research question and the thrill of the hunt for extant documents which answer the question effectively has been my favorite part of this job, and I will sorely miss this aspect of working with special collections as I move into the next chapter of my career.
Tell us about your new adventure in Alaska?
I will be taking a full-time faculty position as Electronic Resources and Repository Librarian for the Alaska Resources Library and Information Services (ARLIS). The ARLIS Library is a special collection in its own right, being a consolidation of the libraries for several natural resources departments in the state of Alaska, such as the Bureau of Land Management and the Fish and Wildlife Department. This position will focus on improving access to electronic resources for the library, such as the collections catalog and the e-journal subscriptions.
How has your experience at the University of Illinois and in the Archives prepared you for your new job?
As both a reference archivist and a long-time web developer, my skills in searching and analyzing information as well as understanding usability and accessibility are going to be put to good use in this new role. The existing catalog limits the findability of many of the ARLIS materials, and while current research needs are largely remote, online access to the collections is sparse at the moment. Additionally, there is plenty of material that still needs to be processed and cataloged, including a fair amount of archival material, so I have no doubts that my four years in the University Archives will have left me with the experience I need to help properly create access points for those.
Working in and with archives requires experience in interpreting primary source documents, compiling information from a range of diverse sources, and creative problem solving, all of which will be valuable to me as I work on improving access to the electronic resources as part of the ARLIS collections. Fortunately for me, this job also entails participating in the reference workload, so I’ll have a whole new set of collections to learn and new questions to investigate daily. I will miss the University Archives, but new adventures await!
Believe it or not, the University of Illinois is regularly ranked as one of the most haunted college campuses in the United States. From the on-campus burial of the first Regent, John M. Gregory, to the alleged tombstone beneath the Noyes Laboratory, spooky stories are abundant in campus folklore. One of the most famous of these is the harrowing tale of the ghost that haunts the English Building.
Like most folklore, there’s no single correct version of this story. Regardless of the version told, the legend recounts the tale of a woman who died in the English building during its (alleged) use as a dormitory in the early 20th century, and who remains to haunt it to this day.
Recently the Archives received a question from a student who wanted to know: why aren’t archival records searchable with Google? Is there any way to make Google show archival results?
While on the surface this seems like a simple question, the issue is quite nuanced and dependent on individual practices of different repositories. The main reason that Google doesn’t reflect archival information is that the majority of archival material is not digitized (i.e., converted from a physical format to a digital one, such as via scanning paper material). Something that I usually tell students is that when you’ve heard teachers and librarians tell you that “80% of all information can’t be found online,” the material in the archives comprises a large chunk of that 80% which requires more effort to find. Other scholarly resources that end up behind paywalls, as well as files that are currently in use or not yet deposited anywhere comprise another sizable portion. Even when archival material is born-digital or digitized, it tends to be accessible and searchable mainly within the catalog or database that it lives in, as opposed to through major search engines like Google.
Amidst the recent UFO and balloon sightings across the United States, many are turning their eyes to the sky in the quest for the unknown. The search for unidentified flying objects and their meaning is not a new trend. At least as early as the 20th century, reports of mysterious flying objects have been filed worldwide, with explanations ranging from rogue weather balloons to full-on alien invasion.
The University of Illinois campus has not been immune to UFO interest over the years. On October 7, 1965, a student reported a UFO sighting outside the Education Building. The report was difficult to verify, however: as a letter to the editor pointed out on October 12, the image of the object printed in the Daily Illini was completely invisible. Curiosity about UFOs on campus has carried on sporadically ever since. Other sightings have been reported, clubs such as the UFO and Outer Space Clubs have been formed, and talks on the subject were advertised in student publications throughout the 1960s and 70s.