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Website Privacy Notice

Purposes of Data Collection

In order to provide you with better information and services, we have developed a ‘research cart’ function and a user registration page. Both systems allows you to store and retrieve digital photographs, electronic records, or finding aids that are particularly relevant to your needs. We also analyze anonymous weblog and transaction data related to the research cart and website, so that we may improve the quality of the information provided to you.

Collection and Usage of Anonymous Data

When you use this website, anonymous transaction log data is automatically gathered from information sent to us by your browser. This information is stored in a secure server maintained by the Library.

In addition, persistent cookies may be created on your computer. Cookies are small pieces of data stored by a web browser on your computer, containing information that your browser submits to us. Anonymous data generated by the cookie about your use of the website (including your IP address) will be stored by the Library in a secure database and may also be transmitted to a third party (“Google Analytics“), where it is stored on servers in the United States.

The value of creating the persistent cookie is that it will keep track of pages you have visited and materials that you have identified for further study or inquiry. This will help you keep track of items that are relevant to your needs and will speed up the process of using information when you return to our website at a later time. The cookie has additional value in that it allows us to gather and analyze summary information to us for the purpose of helping improve the quality of the information provided on this website1. We may report results of the summary data analysis at scholarly conferences and/or publication. There is no commercial use of the cookie and no other use of the cookie or the anonymous data generated by it beyond the terms outlined in this privacy notice.

The following types of anonymous data are collected internally and by Google Analytics:

  1. Internet address of computer or device accessing the website
  2. Type of browser or other client application used
  3. Display settings (such as screen resolution)
  4. The operating system of the computer or device
  5. Web pages requested
  6. Referring Web pages
  7. Times and dates of your request/time spent on the site

Refusing Cookies

You may refuse the cookie by selecting the appropriate settings in your browser. If the cookie is refused, you will still be able to use our website, and anonymous data will still be collected in our internal transaction logs. However, you will lose some functionality in the research cart and no anonymous information will be transmitted to Google Analytics. By accepting cookies, you consent to the processing of data in the manner and for the purposes set out in this privacy notice.

Registration, Collection, Usage, and Retention of Personally-Identifiable Information

Our website includes a page where you can register an ‘reseracher account’ with us. If you register a researcher account, the following additional pieces of data will collected and stored internally on servers at the University of Illinois Library.

  1. Name
  2. Email address
  3. Other contact Information
  4. Affiliation
  5. Research Purpose

No personally-identifiable information or other information from the the researcher account will be shared with any third parties, including Google, except as authorized by law, as permitted under University and campus policies, or with the written consent of the individual whose data is to be released. All personally-identifiable information will be deleted automatically from our servers after you have not accessed your account for 100 days, and all cookies will expire after 30 days. Personally identifiable information will not be examined for research purposes by University of Illinois staff, nor will it be reported in publication or public presentation.

Further Information

For more information about University Privacy Policies, please see the University Privacy Policies page.

For Research Project inquiries, please contact:

Christopher J. Prom, Ph.D.
Principal Investigator
Assistant University Archivist and Associate Professor of Library Administration
19 Library
1408 W. Gregory Drive
Urbana, IL 61820
Voice: (217) 333 – 0798
FAX: (217) 333 – 2868
Email: Click here


1. Google may transfer information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. More information about Google’s privacy practices is available on their privacy page.