ASSOCIATION OF AMERICAN LAW SCHOOLS ARCHIVES
Policies Governing Access and Use
The Association of American Law Schools (AALS), recognizing
the value of its archival material for scholarly research on
its own history and on the development of legal education
and the legal profession, has deposited those materials with
the University Archives of the University of Illinois at
Urbana-Champaign. The following policies govern access to
and use of the AALS Archives.
CATEGORIES OF RECORDS
- Access policy is based on a three-part categorization
of records series: open, restricted, or confidential.
- Open series
- Publications, press releases, and other documents
created for public dissemination. Access to these
materials may be granted by the University Archivist
and does not require approval from the Executive or
Deputy Director.
- Restricted series
- Processed administrative and project records.
Access is granted only after the University Archivist
receives written notice of permission from the AALS
Executive or Deputy Director specifying exactly which
folders and boxes the user can examine.
- Confidential series
- Processed records containing sensitive files for
which access is granted only after the AALS Executive
or Deputy Director physically reviews the files and
provides written permission.
EXAMINATION AND USE
- Permission to examine restricted or confidential
materials may be granted only by the AALS
Executive Director or Deputy Director, except that the
staff of the AALS and the University Archives may have
unrestricted access in the course of conducting AALS
business or administration of the AALS Archives.
- Any person may make written application on the User Application form to the
University Archives for permission to examine restricted
or confidential materials in the Archives. Permission to
examine restricted or confidential materials may be
granted only by the AALS Executive or Deputy
Director.
- No material may be removed from the Archives without
the express written permission of the AALS Executive or
Deputy Director and the University Archivist.
- Archival materials are to be used only at the
University Archives. Users are required to conform to
regulations governing handling of documents and
note-taking as established by the University Archivist.
Access may be denied if the integrity or physical
preservation of the documents would be jeopardized by
the use.
COPYING:
- In lieu of note-taking, single photocopies of
documents may be made at the user's expense.
- For researchers unable to visit the University
Archives, photocopies of documents may be secured
through the Archivist following completion and AALS
approval of the User Application
form. A written request should be made specifying
the materials and passages to be copied and the type of
reproduction required. The Archivist may refuse any
request deemed so broad as to require unreasonable staff
time.
PUBLICATION:
- Permission to copy does not convey the right to
publish or reproduce AALS materials beyond "fair use"
provisions of the Copyright Act. Permission to publish
must be obtained through a separate written request made
to the AALS Executive or Deputy Director.
- Where permission to publish is granted, the applicant
agrees to indicate in the published work that the
original is the property of the Archives of the
Association of American Law Schools. The applicant
further agrees to assume full and complete
responsibility for any infringement of copyright,
literary rights, or other rights that may arise as a
result of the use or publication of the material.
- When information from the AALS Archives is used in
dissertations, theses, a publication, or public
presentations, the applicant agrees to provide a
bibliographic citation indicating the source of the
material and its location within the AALS Archives.
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